Construction Expense Management Software
Track per diem, mileage, truck allowance, and job reimbursements.
SmartBarrel links every dollar to verified hours worked, so you stop overpaying and start trusting your expense data.
- Track per diem
- Apply mileage or truck allowance
- Capture jobsite reimbursements
- Submit expenses via mobile app
- Avoid overpaying with shift-based rules
- Auto-flag errors with AI receipt review
Construction field expenses you can manage with SmartBarrel
Manage and track job expenses in one platform from the field, so you can keep project budgets on track and prevent overruns.
Per diem, done right.
Set per diem rates, rules, & eligibility by worker company-wide, project-specific, or by worker classification. Per diem is applied atop verified labor hours, so you never overpay.
Mileage simplified.
Track travel expenses and set a dollar amount on the worker’s profile per mile or per hour to ensure that once mileage is logged, it will auto-calculate necessary expenses.
Submit expenses from the field.
Workers can submit reimbursement requests directly from the SmartBarrel mobile app. Just upload a receipt, enter the amount, and add a quick comment
AI-verified job reimbursements.
SmartBarrel uses AI to analyze each reimbursement and flag mismatches between the receipt and the amount entered. Submissions are tied to verified shifts and cost codes, so admins can catch errors early and approve with confidence.
How it works.
SmartBarrel handles construction expense management on top of verified timesheets saving time and eliminating costly guesswork.
Set rules by project.
PMs or payroll teams can configure per diem rates & rules, mileage, truck allowance, and job reimbursements by job or worker, combined with verified hours worked.
Track & capture automatically.
SmartBarrel auto applies eligible expenses when real-time labor data is verified. When each dollar is tied to a verified worker, job, and hours, there are no overpayments or multiple payroll runs to worry about.
Submit & review reimbursements.
Foremen can easily submit their expenses from the field using the mobile app or dashboard. AI flags requests that don’t match uploaded receipts for faster reviews.
Review, approve & export.
View workers’ per diem, mileage, truck allowance, and job reimbursements in one place. Approve, edit, or reject with full visibility and control. Export approved expenses and quickly import them into your payroll or accounting software.
Why linking construction expense tracking to verified labor hours matters.
Most expense tracking and management systems don’t automatically apply the checks and balances needed for payroll, accounting, and clients to trust that the numbers are accurate. SmartBarrel ties every expense to verified data from the field.
Without verified time
With SmartBarrel's verified time
Accurate expense tracking.
Stop losing time and money on traditional expense management software for construction.
Seamless integrations.
Save hours on manual entry and reporting. Automatically send labor and productivity data to Procore, CMiC, and PowerBI. Export reports to Excel with one click.
Frequently Asked Questions
Construction expense management software helps contractors track and control jobsite-related costs like per diem, mileage, truck allowance, and reimbursements. SmartBarrel connects these expenses directly to verified labor hours, so companies only pay what’s earned.
Many contractors are still handling per diem with error-prone paper forms or spreadsheets that require re-entry. This can lead to overpayments when workers don’t qualify for reimbursements. The best solution and most reliable way to track per diem eligibility is to tie it to verified labor hours. With SmartBarrel, admins can set per diem rates, rules, and eligibility by project, company-wide, or by worker classification. Payments are only applied when shift rules are met and verified in the field, so companies avoid unnecessary overpayments.
SmartBarrel ties per diem and mileage rules to verified jobsite hours. If a worker doesn’t meet the shift minimum or isn’t on site, the expense isn’t applied. This provides accurate payment without manual expense tracking.
Overpayments typically happen when reimbursements are processed without proof of work, for example, if a foreman submits expenses for a day they weren’t actually on site. SmartBarrel enforces project-specific rules for per diem, travel pay, and reimbursements. Each expense is only applied when verified labor data meets the conditions set by your admin, so you don’t overpay workers who didn’t qualify.
Yes. Foreman can submit reimbursements directly from the SmartBarrel mobile app or dashboard. Just upload a receipt, enter the amount, and add a comment. Submissions are tied to the correct project and verified shift.
SmartBarrel enforces project-specific rules for per diem, travel pay, and reimbursements. Each expense is only applied when verified labor data meets the conditions set by your admin, so you don’t overpay workers who didn’t qualify.
Yes. SmartBarrel allows you to track expenses across your entire labor structure, including temp workers and subcontractors, while keeping roles, rates, and rules separate by project.
Unlike other tools, SmartBarrel ties every expense to verified labor data from the field. Per diem, mileage, truck allowance, and job reimbursements are applied automatically based on jobsite presence, shift hours, and project rules.