LOCATION
Franklin, Tennessee
CONTRACTOR TYPE
Specialty
TRADE
Concrete, Steel Erection, Millwright, Piping
NO. OF EMPLOYEES
700
INTEGRATIONS
ERP
Scotty Davis is the Project Services Lead at NexGen, the self-perform arm of Gray Construction. NexGen specializes in concrete, mechanical piping, and steel erection.
CHALLENGES
Excel + Paper Doesn’t Scale in the Field
NexGen needed a timekeeping workflow that teams could actually use on job sites, while producing clean data that the office could trust. Time tracking depended on Excel spreadsheets and paper documentation. In the field, poor communication and inconsistent documentation created payroll inefficiencies and a constant need to verify and correct time after the fact.
Key pain points included:
- Time tracking spread across Excel spreadsheets and paper documentation
- Poor field communication and documentation leading to payroll inefficiencies
- Paper sign-in/sign-out slowing down crews and creating missing information
- Time verification requiring manual review of paper records
- Finance and HR lacked accurate payroll data
SOLUTION
Centralized Time Capture With Kiosk + Mobile Clock-Ins and Built-In Verification
SmartBarrel immediately replaced Excel spreadsheets and paper with a user-friendly platform that both the field and office loved. Field teams now clock in and out from tablets or mobile phones giving HR and payroll teams accurate data and fewer manual errors. Discussing how decision-making is improved, Davis said:
“SmartBarrel has improved our day-to-day by providing efficient data quickly and easily to our operations team to evaluate.”
SmartBarrel enabled NexGen to:
- Centralize timekeeping in one easily accessible place
- Use jobsite kiosks on tablets for quick punch in/out
- Support mobile clock in/out when needed
- Facial verification data superintendents can trust
- Streamline workflows so Finance and HR can review clean, consistent timesheets
- Work with SmartBarrel’s reliable and responsive client support teams
RESULTS
Faster Clock-Ins, Easier Verification, and More Reliable Back-Office Review
NexGen improved the day-to-day experience for the field while producing better inputs for payroll and office teams. Superintendents gained a simpler way to verify time, and operations teams got efficient data they can evaluate quickly.
Key Results
- Replaced Excel + paper with a centralized timekeeping workflow
- Field teams clock in/out faster via kiosk or mobile
- Reduced time lost chasing paper sign-in sheets
- Easier verification for superintendents
- More accurate data for Finance and HR to review
The SmartBarrel Advantage
Field-Friendly Timekeeping That Produces Office-Ready Data
NexGen needed something crews would actually use, while also improving the quality of time data used by operations, HR, and Finance.
What mattered most:
- One system instead of spreadsheets and paper
- Kiosk + mobile workflows that fit real job sites
- Cleaner data that reduces payroll inefficiencies
- A reliable technology partner team that supports ongoing success
