Labor Cost Tracking Software for Construction Built for Scale
Track per diem, mileage, truck allowance, and job reimbursements.
Track labor costs across 5 or 50 jobsites – automatically. SmartBarrel construction labor cost tracking software links every dollar to biometric-verified hours.
- Track per diem
- Apply mileage or truck allowance
- Capture jobsite reimbursements
- Submit expenses via mobile app
- Avoid overpaying with shift-based rules
- Auto-flag errors with AI receipt review
Saved per worker, per year
$
0
Saved at head office every week
0
hours
The most accurate construction labor cost tracking software you'll find
If you don’t have a good grasp on actual hours worked, you don’t have a good grasp on project costs. SmartBarrel construction cost tracking software tracks both labor costs by job and phase AND job site expenses like per diem and mileage – all tied to biometric-verified time.
When every hour is verified, every dollar feeds your ERP and business intelligence tools with confidence. No manual data entry. No payroll errors. Just real-time data that helps maintain profitability across multiple projects.
Construction field expenses you can manage with SmartBarrel
Track construction labor costs by job and phase alongside per diem, mileage, truck allowance, and reimbursements. One platform, verified hours, accurate costs – helping construction businesses maintain profitability.
Per diem, done right.
Set per diem rates and rules by worker, specific projects, or classification. Per diem applies only when verified shift rules are met, so you never overpay for no-shows.
Mileage simplified.
Set dollar amounts per mile or per hour on worker profiles. Once mileage is logged against verified shifts on the job site, expenses auto-calculate using actual hours worked.
Submit expenses from the field.
Workers submit reimbursements directly from the time tracking app. Upload receipt, enter amount, add comment. Done.
AI-verified job reimbursements.
SmartBarrel’s AI analyzes each receipt and flags mismatches. Submissions are tied to verified shifts and custom cost codes, so project managers catch errors early and approve with confidence.
Why Specialty Contractors Choose SmartBarrel Construction Labor Tracking Software
Electrical contractors, mechanical subcontractors, and industrial contractors trust SmartBarrel for 100% accurate time from the field. Here’s how we’ve helped construction companies like you eliminate time theft and take control of payroll.
How our construction cost tracking software works - across your entire operation.
SmartBarrel handles construction job costing and expense management on top of AI-verified timesheets – delivering real-time visibility into project performance across your construction business.
Set rules by project.
Project managers or payroll teams configure custom cost codes, per diem rates, pay rates, mileage, truck allowance, and reimbursement rules by job or worker – combined with verified hours worked.
Track & capture automatically.
When crews clock in with facial verification at the job site, they assign cost codes. SmartBarrel auto-applies eligible expenses when labor data is verified. Every dollar tied to a verified worker, job, and actual hours – no manual data entry needed.
Submit & review reimbursements.
Foremen submit expenses from the field using the web app or dashboard. AI flags requests that don’t match uploaded receipts for faster reviews and better cost management.
Review, approve & export.
View labor costs by job and cost code alongside per diem, mileage, truck allowance, and reimbursements. Get live data on job progress and project costs. Approve, edit, or reject with full visibility. Export to payroll systems or accounting software in one click.
Why linking construction expense tracking to verified labor hours matters
Most cost tracking software for the construction industry doesn’t verify that employee time is real. Many contractors still rely on traditional methods – clipboards, spreadsheets, QuickBooks Time, without verification.
Wthout verified time
With SmartBarrel's verified time
Labor costs based on rounded, inflated hours from traditional methods.
Labor costs based on exact, verified clock-in/clock-out and actual hours.
Per diem paid to no-shows, affecting cash flow and profit margins.
Per diem only applies when shift rules are met, protecting your budget.
Mileage claims with no backup, creating payroll errors.
Mileage tied to verified jobsite presence using our time tracking software.
Reimbursements for days workers weren't on site, hurting job profitability.
Reimbursements for days workers weren't on site, hurting job profitability.
Accurate construction labor cost tracking. At any scale.
Stop losing money on construction expense management software that can't scale. SmartBarrel handles multi-site operations, multi-state labor laws, and union crews - with the same field-simple experience. Track hours and costs accurately with live data. No manual errors.
Seamless integrations with your software of choice.
Zero-touch data flow from field to finance. Structured labor costs and expense data automatically feed your ERP (Vista, Foundation, CMiC), project management platform (Procore), and business intelligence tools (PowerBI).
Frequently Asked Questions About Construction Labor Cost Tracking Software
Labor is your biggest expense – often 40-60% of total project costs. Without accurate construction labor cost tracking, overruns go unnoticed until it’s too late. Live data on actual hours worked lets project managers catch problems early and maintain profitability. Plus, verified employee time protects you in T&M billing disputes and ensures compliance with labor laws.
Real-time visibility into actual hours worked lets you spot overruns immediately – not months later. SmartBarrel’s facial verification eliminates time theft, saving construction businesses an average of $4,285 per worker annually. When you track time with verified hours instead of traditional methods, profit margins improve and you can make informed decisions on resource management across multiple projects.
Essential features: biometric facial verification, automatic cost code tracking, accurate visibility into labor costs, integration with payroll systems and construction management software, expense tracking (per diem, mileage), and a user-friendly interface. SmartBarrel delivers all of this with zero manual data entry – eliminating payroll errors. Works on mobile devices, web app, or time tracking app – no WiFi required.
The best construction labor cost tracking software verifies that hours are real. SmartBarrel uses biometric facial verification at the job site to capture actual hours worked, then automatically flows data to jobs and custom cost codes.
Unlike QuickBooks Time and traditional methods, SmartBarrel eliminates buddy punching completely. Scales from 100 to 5,000 workers, handles multi-state labor laws automatically, and integrates with your existing systems.
Set pay rates and eligibility rules by worker, specific projects, or classification. SmartBarrel auto-applies expenses when verified shift rules are met – so you only pay what’s earned. Track it alongside project costs in one platform with real-time data on actual hours worked.
Tie reimbursements to verified shifts and custom cost codes. SmartBarrel’s AI reviews receipts and flags mismatches before approval. If the worker wasn’t on that job site that day, the reimbursement gets caught – protecting cash flow and profit margins.
Yes. Foremen submit reimbursements directly from the time tracking app – upload receipt, enter amount, add comment. Submissions tie to their verified shifts and cost codes for easy approval. No mobile devices required for workers – they can use the web app or our kiosk.
Per diem only applies when shift rules are met. Mileage ties to verified jobsite presence. Reimbursements match actual shift dates. When expenses are linked to biometric-verified employee time, overpayments disappear, and construction businesses maintain profitability.
Accurate job costing starts with accurate time.
Stop losing money to time theft and guesswork – no matter your scale. Get construction job costing software that delivers structured, verified data across your entire operation.
Track hours, maintain profitability, and grow with confidence.
