Your Ultimate Guide to WIP Reports in Construction

To ensure a project’s success, it’s important to monitor its financial health relative to its progress. Throughout the project’s life cycle, several expenses must be accounted for, including materials, equipment, and worker pay. A work in progress report for construction helps you keep track of a project’s budget in comparison to its timeline.

Here’s what you need to know about WIP reports, and how the SmartBarrel device can help you track important information for more efficient management. 

What is a WIP report in construction?

A WIP report allows contractors to determine whether they’ve overcharged or undercharged for a current job. 

While overbilling a project may seem like a good idea, it has the potential to cause profit erosion or funds mismanagement. More often than not, it results in job borrows (i.e., negative cash flows due to exceeding how much can be billed for the project). 

On the other hand, underbilling can prevent companies from receiving profit upon completion. In fact, it often means firms will have to self-fund parts of the project.

WIP reports allow you to determine whether you’ve billed more than or less than the project’s completion percentage. For instance, if you determine that you’ve charged 30% for a project that has been completed by 50%, you’ve underbilled.

These kinds of reports are important for staying ahead of projects and ensuring that they’re in good health, given the impact of overbilling or underbilling. 

Both project managers and accounting can use these reports to assess how a job is moving along, come to an understanding over concerns, and identify and monitor any red flags before they have an impact.

Why should you use a work in progress report?

Other than the fact that a WIP report is often required for construction projects, it’s useful for the following:

  • Giving clear insight into the current position of a job
  • Allowing shareholders to actively monitor cash flow
  • Helping to determine the right amount of tax to pay based on calculated revenue
  • Providing an accurate picture of the firm’s financial position
  • Ensuring accurate finances to prevent exaggerating revenue
  • Allowing companies to accurately predict the future in terms of finance

Preparing WIP reports

To put a WIP report together, you’ll need information including:

  • The amount charged for the contract
  • The estimated cost for completing the project
  • Costs to date
  • Billed revenue
  • The percentage of the project completed
  • Underbillings

Reports are compiled by project managers, who can make use of advanced technological tools like the SmartBarrel device with manpower tracking to determine important information, such as the number of hours a laborer has worked on the job.

Managing and using a WIP report

WIP reports are managed and used by operation managers and accountants. Since an accurate WIP is needed to properly oversee a project and can have a monumental impact on a construction firm’s revenue, collaboration is necessary, with several things to keep in mind.

Project managers and other stakeholders should organize meetings periodically to examine the project and adjust the work in progress schedule for construction.

During these meetings, all necessary details should be examined and thoroughly reviewed, including the actual cost for operation and the currently available budget. Being realistic can eliminate the likelihood of contingencies cropping up in the middle of construction.

Examine side-by-side expense calculations and the percentage of the job completed to check for any substantial discrepancies. Ensure that underbilling and delays are being accounted for.

It helps to take a forward-looking approach to project completion. Every activity that could facilitate or impede project completion must be carefully examined, with project managers then drafting a corrective budget. This helps with determining the amount required to complete the project.

Manage your project’s finances better with SmartBarrel

Due to the complexity of construction projects, completing one on time and within budget is not an easy task. However, the right team and accurate WIP reports can help facilitate completion and keep profit margins stable. To streamline project completion, consider also making use of technological solutions.

The SmartBarrel device is a plug-and-play box that’s magnetic, solar-powered, weatherproof, and LTE-connected. Built to withstand the rugged conditions of construction, it’s suited for all job sites, from small residential projects to larger commercial mega projects. And since it’s self-sustained, you won’t need any advanced infrastructure for setup, nor any IT department for maintenance.

Cost tracking

With cost tracking, you can easily monitor labor costs. You can set up, sync, and manage cost codes while splitting shifts across multiple construction phases. Report on hours by phase for better management, with the ability to oversee phases, occupation, and wages to be paid, all at your fingertips.

Get access to meaningful analytics, with accurate data from the field that you can trust. Insights are easy to understand—no need to manipulate data in Excel. You’ll get automated insights that are accessible and easy to follow, saving you time and money.

Plus, all payroll, cost tracking, and phase tracking information is centralized in one location, accessible at the drop of a hat, so you’ll never have to shuffle through file stacks again. It’s job cost tracking made simple.

More comfortable with your current accounting solution? No problem! While automating tasks, tracking productivity, and budgeting, you can feed the data collected by the device directly into your existing accounting ERP solution. Make your job more efficient by integrating the device with your ERP platform or project management software.

Manpower tracking

The SmartBarrel device’s manpower tracking features show all workers present on site. Workers simply check-in through an easy-to-use and verified process with biometric facial recognition for headache-free, fraud-free, and excuse-free attendance checks. Rest easy knowing you’ll be provided with accurate and verified data, reducing any possibility for confusion and fraud.

You can track in real-time who’s currently on-site, even when working remotely. Monitor your project at any time from anywhere with SmartBarrel’s intuitive dashboard.

Interested in improving your project’s operations? Want a better handle on your finances and WIP reports? Book a demo with SmartBarrel today!

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